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Say "I Do" to a Stress Free Wedding!

Keep your wedding party and guests informed, engaged and on track for a smooth and joyful day!

GUEST COORDINATION

All the info your guests and wedding party need, right at their fingertips

Personalized schedules keep your wedding party and guests informed and updated, giving you peace of mind when schedule changes occur. Optional photo sharing and messaging can add a touch of fun!

CalUp_home2

5 Easy Steps to Create Your Wedding on CalUp

PRODUCT TOUR

Your Wedding

PT - 0 V3

Create Beautiful, Personalized Itineraries!

With CalUp you use the CalUp Planner Web tool to create and publish beautiful itineraries on the CalUp App for your wedding party and guests. 

CalUp itineraries provide your guests with all the information they need right at their fingertips, helping to ensure that everyone is in the right place at the right time. If unforeseen schedule changes occur, CalUp provides an easy way to communicate itinerary updates and schedule changes.

1. Build Your Itinerary

PT - 1-min

Step 1: Create your Draft Itinerary of Events

Using the CalUp Wedding Creator Tool, build a draft itinerary in seconds! Once your draft itinerary is complete, you can edit the individual events to ensure the dates, times and details match your actual schedule.  Then, add any needed events to complete your schedule - transportation pickup/drop off, cocktails before the reception, etc. You can replace event images in the CalUp templates with your own images of the couple, the venue, the activity, etc.

If you are working with a Wedding Planner or Day-Of Coordinator, check to see if they use CalUp for other clients - they may have familiarity with CalUp and have templates for your venue.

2. Add Contacts

PT - 2-min

Step 2: Add Contacts

You may add individual contacts or import a spreadsheet of contacts using the CalUp
import template or by importing your guest list from Zola, The Knot or Joy. A contact
must have either a mobile phone number or an email address to be added to the
CalUp Planner system. We recommend including the mobile phone number for each
of your contacts as it simplifies guest app onboarding. 

You my add late RSVPs or additional contacts any time.

3. Create Groups

PT - 3-min

Step 3: Create Groups

Groups provide and easy way to build, organize, invite and message your
guest list. Examples of Groups include Bridal Party, Groomsmen, Close
Family, Mothers, Golfers, All Guests, etc. Well thought through groups greatly
expedite the process of adding contacts to events.

 

4. Assign Invitees

PT - 4 v2

Step 4: Add Invitees to Events

Once your draft event(s) are complete and contacts/groups have been created, you'll add the right people to the right events! You may edit the individual events and add specific contacts or groups to an event, or you can add Invitees to multiple Events quickly using the Bulk Actions button, and selecting “Add Invitees to Events”.

Once you have added Invitees, you will see the Invitee Count for each event on your Dashboard. These events will still be in Draft Mode and ready to be published once you double check to make sure you have all the right people invited to each event. Note that you can always add late RSVPs or additional contacts to an event after it has been published.

 

5. Publish Events

PT - 6 v2

Step 5: Publish Events and Send Invites

Once your Events are complete (content and Invitees), you'll publish your Itinerary to guests so that they each receive the  itinerary items they are attending in the CalUp Wedding Guest App.  CalUp makes publishing a snap with a bulk actions, preview and publish tool. Note that you may always edit a published event and all guests will see the updated version of the event once the edits are published.

 

Enjoy Your Day

A large celebration at a Wedding

Enjoy Your Day

Now that your wedding party and guests have all the information they need right at their fingertips, you can more easily relax and enjoy your day! 

And, in the event of any unforeseen schedule changes, you can quickly and easily notify your guests as to the updates.

We hope you have a wonderful, amazing and smooth wedding day!

PT - 0 V3

Create Beautiful, Personalized Itineraries!

With CalUp you use the CalUp Planner Web tool to create and publish beautiful itineraries on the CalUp App for your wedding party and guests. 

CalUp itineraries provide your guests with all the information they need right at their fingertips, helping to ensure that everyone is in the right place at the right time. If unforeseen schedule changes occur, CalUp provides an easy way to communicate itinerary updates and schedule changes.

PT - 1-min

Step 1: Create your Draft Itinerary of Events

Using the CalUp Wedding Creator Tool, build a draft itinerary in seconds! Once your draft itinerary is complete, you can edit the individual events to ensure the dates, times and details match your actual schedule.  Then, add any needed events to complete your schedule - transportation pickup/drop off, cocktails before the reception, etc. You can replace event images in the CalUp templates with your own images of the couple, the venue, the activity, etc.

If you are working with a Wedding Planner or Day-Of Coordinator, check to see if they use CalUp for other clients - they may have familiarity with CalUp and have templates for your venue.

PT - 2-min

Step 2: Add Contacts

You may add individual contacts or import a spreadsheet of contacts using the CalUp
import template or by importing your guest list from Zola, The Knot or Joy. A contact
must have either a mobile phone number or an email address to be added to the
CalUp Planner system. We recommend including the mobile phone number for each
of your contacts as it simplifies guest app onboarding. 

You my add late RSVPs or additional contacts any time.

PT - 3-min

Step 3: Create Groups

Groups provide and easy way to build, organize, invite and message your
guest list. Examples of Groups include Bridal Party, Groomsmen, Close
Family, Mothers, Golfers, All Guests, etc. Well thought through groups greatly
expedite the process of adding contacts to events.

 

PT - 4 v2

Step 4: Add Invitees to Events

Once your draft event(s) are complete and contacts/groups have been created, you'll add the right people to the right events! You may edit the individual events and add specific contacts or groups to an event, or you can add Invitees to multiple Events quickly using the Bulk Actions button, and selecting “Add Invitees to Events”.

Once you have added Invitees, you will see the Invitee Count for each event on your Dashboard. These events will still be in Draft Mode and ready to be published once you double check to make sure you have all the right people invited to each event. Note that you can always add late RSVPs or additional contacts to an event after it has been published.

 

PT - 6 v2

Step 5: Publish Events and Send Invites

Once your Events are complete (content and Invitees), you'll publish your Itinerary to guests so that they each receive the  itinerary items they are attending in the CalUp Wedding Guest App.  CalUp makes publishing a snap with a bulk actions, preview and publish tool. Note that you may always edit a published event and all guests will see the updated version of the event once the edits are published.

 

A large celebration at a Wedding

Enjoy Your Day

Now that your wedding party and guests have all the information they need right at their fingertips, you can more easily relax and enjoy your day! 

And, in the event of any unforeseen schedule changes, you can quickly and easily notify your guests as to the updates.

We hope you have a wonderful, amazing and smooth wedding day!

What Couples Say

What Planners Say

"Originally, we decided we wanted to use CalUp just for our wedding party. However, once our planner sent over our itinerary, I loved the way it looked and we decided to use it for everyone at the wedding! Everyone said it was a great help for finding out where they were getting picked up too.

“I've just started to use CalUp recently, and I've never been able to update both guests and the wedding party like this before. CalUp allowed me to send alerts when the schedule changed, and a lot of the guests told me how useful it had been throughout the day for finding out timings, photo shoot locations and meeting points".

Why Use CalUp for Your Wedding?

Full Itineraries

Easily send out personalized wedding itineraries to your guests, allowing everyone to make sure they're in the right place at the right time.

Rich Details

Ensure your guests have all of the details for their itinerary, with handy web links, PDF attachments, visual meet point cues and more.

Communicate Easily

Communicate with guests using in app messaging & SMS notifications. Quickly send out schedule changes, alerts and updates to groups and/or individuals in real time. 

Make Memories

Give guests a convenient way to share photos from your wedding and collect all of the candid memories from your special day

PLANS

Choose the Right Plan for Your Wedding

Orchid

$279.99

For a wedding with up to 500 Invited Guests


  • Checkmark One Year of Access (Renewable)
  • Checkmark 3 Co-Administrators
  • Checkmark In-App Co-Host
  • Checkmark 7,500 Texts Per Year
  • Checkmark Support By Email & Chat
GET THE APP

Invited to a Wedding or Event?

Download: Get the CalUp App - safe, fun and easy for weddings & events

Keep on Track: View your personalized itinerary and get updates & alerts for any schedule changes. 

Engage: Chat and share photos. Create lasting memories. 

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