Create Beautiful, Personalized Itineraries!

With CalUp you use the CalUp Planner Web tool to create and publish beautiful itineraries on the CalUp App for your wedding party and guests. 

CalUp itineraries provide your guests with all the information they need right at their fingertips, helping to ensure that everyone is in the right place at the right time. If unforeseen schedule changes occur, CalUp provides an easy way to communicate itinerary updates and schedule changes.

Step 1: Create your Draft Itinerary of Events

Using the CalUp Wedding Creator Tool, build a draft itinerary in seconds! Once your draft itinerary is complete, you can edit the individual events to ensure the dates, times and details match your actual schedule.  Then, add any needed events to complete your schedule - transportation pickup/drop off, cocktails before the reception, etc. You can replace event images in the CalUp templates with your own images of the couple, the venue, the activity, etc.

If you are working with a Wedding Planner or Day-Of Coordinator, check to see if they use CalUp for other clients - they may have familiarity with CalUp and have templates for your venue.

Step 2: Add Contacts

You may add individual contacts or import a spreadsheet of contacts using the CalUp
import template or by importing your guest list from Zola, The Knot or Joy. A contact
must have either a mobile phone number or an email address to be added to the
CalUp Planner system. We recommend including the mobile phone number for each
of your contacts as it simplifies guest app onboarding. 

You my add late RSVPs or additional contacts any time.

Step 3: Create Groups

Groups provide and easy way to build, organize, invite and message your
guest list. Examples of Groups include Bridal Party, Groomsmen, Close
Family, Mothers, Golfers, All Guests, etc. Well thought through groups greatly
expedite the process of adding contacts to events.

Step 4: Add Invitees to Events

Once your draft event(s) are complete and contacts/groups have been created, you'll add the right people to the right events! You may edit the individual events and add specific contacts or groups to an event, or you can add Invitees to multiple Events quickly using the Bulk Actions button, and selecting “Add Invitees to Events”.

Once you have added Invitees, you will see the Invitee Count for each event on your Dashboard. These events will still be in Draft Mode and ready to be published once you double check to make sure you have all the right people invited to each event. Note that you can always add late RSVPs or additional contacts to an event after it has been published.

Step 5: Publish Events and Send Invites

Once your Events are complete (content and Invitees), you'll publish your Itinerary to guests so that they each receive the  itinerary items they are attending in the CalUp Wedding Guest App.  CalUp makes publishing a snap with a bulk actions, preview and publish tool. Note that you may always edit a published event and all guests will see the updated version of the event once the edits are published.

Enjoy Your Day

Now that your wedding party and guests have all the information they need right at their fingertips, you can more easily relax and enjoy your day! 

And, in the event of any unforeseen schedule changes, you can quickly and easily notify your guests as to the updates.

We hope you have a wonderful, amazing and smooth wedding day!